Yes, receipts can be reversed or corrected in Law App, but the method depends on the situation. This article explains how receipts behave in the general account. For trust account receipts, please see the separate article on trust account reversals and corrections.
1. Receipts That Are Still Draft
- If a receipt is in draft and has not been reconciled or allocated, you can freely edit or delete it.
- Simply open the draft receipt, adjust the values as required, and save.
- Once updated, authorise the receipt again to finalise it.
2. Finalised but Unallocated Receipts
- If a receipt has been finalised but not yet allocated to any invoice, you can:
- Change the status back to draft, then edit the values.
- Save and re-authorise to finalise the corrected receipt.
- Alternatively, you may delete it if no allocation has been applied.
3. Allocated Receipts
- If the receipt has been allocated to an invoice:
- You must first unallocate it from the invoice(s).
- Then change the receipt back to draft and edit as needed.
- Save and re-authorise to finalise the updated receipt.
- Until a receipt is unallocated, the values cannot be changed.
4. Reconciled Receipts
- If a receipt has already been reconciled against a bank statement, the amount cannot be edited.
- This is because the reconciliation confirms the receipt matches the banking record.
- You may still be able to edit non-financial details (for example, a description).
- If the amount itself needs correction, a journal entry is required.
5. Trust Receipts
- Trust receipts follow stricter rules.
- If reconciled, you cannot change the receipt directly. Instead, you must use a corrective journal or follow trust accounting requirements.
- Please see the dedicated Trust Account guidance for details.
Best Practice
For trust receipts or reconciled entries, corrections must follow strict accounting rules to maintain compliance.
Always confirm whether the receipt is draft, finalised, allocated, or reconciled before attempting edits.
For general account receipts, most corrections are straightforward if unallocated and not reconciled.
